Departmental Support (75%)

• Provide a full range of administrative, operational, and project-based support to the Operations & Administration Department and team and support internal planning initiatives. 
• Process invoices and reimbursements, assist staff with reconciliations. Onboard new vendors, and support procurement processes. 
• Assist in the preparation and filing and organization of contracts, releases and related documents. 
• Assist with recruitment and hiring, post job openings, and coordinate interviews. Assist with onboarding new employees, independent contractors and interns. 
• Prepare materials and coordinate logistics in support of Board Management. 
• Assist with office management and organize incoming and outgoing mail and packages.
• Assist with planning and maintenance of the Monument Lab store, and staff pop-up stores at special events as needed.
• Provide organizational and logistical support for programs and events to include assisting with planning and on-site / day-of support.
• Special project-based work will be assigned as needed. 

 Executive Support (25%)

• Proactively provide the Chief Operating Officer specialized support to include conducting research, developing templates, correspondence and document preparation, scheduling and travel coordination, expense management, and other administrative functions as needed.

• One to three years of administrative experience. Bachelor's degree preferred.
• Experience or interest in working with public art, public history, design, art administration, and nonprofit leadership is preferred.
• Candidates must be highly organized, analytic and detail oriented. 
• The ability to work independently and manage multiple short-term and long-term projects and deadlines simultaneously.
• Strong communication and interpersonal and organizational skills that cultivate creativity, collaboration, and transparency. 
• Candidates must be able to work at a fast-pace, be efficient with their use of time and be flexible to change & opportunity.
• Experience with financial processes is preferred.
• Proficiency in excel is required. Experience using project-management software such as Asana, as well as digital asset management software is preferred.